How Promethean Particles streamlined procurement with monday.com

Promethean Particles is a high-growth materials company that needed a clearer, more efficient way to manage procurement across the business.

Before working with The Workflow People, procurement requests were difficult to track, approvals were taking longer than they needed to, and the finance team was spending too much time on manual admin. The business needed a system that would give the team better visibility, reduce back-and-forth, and make the whole process easier to manage.

The challenge

As the company grew, its procurement process became harder to control. Requests were coming in from different places, approvals were not always easy to follow, and the finance team did not have a clear view of what was happening across the full procurement journey.

This made it harder to manage requests consistently, report on procurement activity, and keep work moving without unnecessary delays.

Promethean Particles needed a more structured system that could support the team day to day, while also giving managers better oversight.

What The Workflow People helped with

The Workflow People worked with Promethean Particles to design and build a monday.com setup that could manage procurement requests from start to finish.

The new system gave the team a central place to submit, review, approve and track procurement activity. It was built around the way the business actually worked, rather than forcing the team into a generic process.

The project included:

• A clear procurement request process in monday.com

• Forms to capture requests in a consistent way

• Automated approval workflows

• Better visibility for the finance team

• A custom dashboard for reporting and oversight

• Training so the team could use the new process confidently

The result

The new monday.com procurement setup helped Promethean Particles reduce manual admin, speed up approvals and give the finance team a much clearer view of procurement activity.

The project delivered:

• 20% of the finance team’s capacity freed up

• Procurement approvals completed twice as fast

• Full visibility across procurement requests and approvals

• A more consistent process for the wider team

• Better reporting through a central dashboard

By replacing scattered manual processes with a clearer monday.com workflow, Promethean Particles now has a procurement system that is easier to manage, easier to report on and better suited to a growing business.

A clearer procurement process, built around the team

This project shows how monday.com can be used to improve more than task management. With the right setup, it can support key business processes, reduce repetitive admin and give teams the visibility they need to make better decisions.

For Promethean Particles, the result was a procurement process that works more smoothly for the people using it every day, while giving the finance team more time to focus on higher-value work.

Client feedback

“The Workflow People took the time to understand our business and what we needed from monday.com. The new procurement process has made a real difference to the finance team and has given us much better visibility across the business.”

Joanne StephensonPromethean Particles

Need a better way to manage procurement or internal workflows?

If your team is relying on spreadsheets, email chains or manual updates to manage important processes, The Workflow People can help you build a clearer system in monday.com.

From procurement and approvals to reporting, automations and team training, we’ll help you create a setup that works properly for the way your team operates.